ADMINISTRATIVE MANAGER

Bucharest

THE ROLE

Our client is a leading player in the European infrastructure industry, with a strong presence across multiple countries and a well-established reputation for excellence over the last 59 years. They work closely with local communities and city councils to provide a high-quality parking experience, ensuring customer satisfaction in key European cities.

THE ROLE

We are searching for an Administrative Manager who will be responsible for leading and coordinating the company’s administrative operations, ensuring efficient office management, compliance with organizational policies, and the smooth execution of daily activities. This role involves overseeing non-financial administrative functions, managing relationships with external stakeholders, and supporting other departments to achieve operational excellence.

Key Responsibilities:

• Office and Administrative Operations
  • Oversee all daily administrative activities, ensuring the smooth operation of office systems and procedures.
  • Manage office supplies, vendor contracts, and facility-related needs, including repairs and maintenance.
  • Ensure the company complies with local regulations related to health, safety, and workplace standards.
  • Maintain and update the company’s document management systems (physical and electronic).
  • Supervise front office functions, including reception and secretarial services.

  Contract and Supplier Management

  • Negotiate, review, and manage contracts with vendors, suppliers, and service providers.
  • Evaluate vendor performance and ensure timely renewal or renegotiation of contracts.
  • Act as the liaison between the company and legal advisors for contract-related matters.

  Compliance and Reporting

  • Ensure compliance with legal and corporate governance requirements, particularly for administrative tasks.
  • Prepare and submit regular reports related to administrative functions, including compliance updates, legal documentation, and operational metrics.
  • Act as the company’s representative for communication with external authorities, including local government bodies.

  Support to Other Departments

  • Collaborate with HR to support onboarding processes, employee documentation, and workplace policies.
  • Provide administrative support for financial reporting and audit preparations by ensuring document availability and coordination with the finance team.
  • Facilitate communication between departments and act as a bridge to resolve operational bottlenecks.

  Project and Resource Management

  • Plan and oversee office renovation or relocation projects when necessary.
  • Coordinate logistics for company events, meetings, and travel arrangements.
  • Monitor and control the administrative budget, ensuring cost-effectiveness.

  Team Leadership

  • Lead and mentor the administrative staff, fostering a culture of professionalism and collaboration.
  • Allocate tasks and responsibilities within the team to meet operational goals.
  • Conduct regular performance reviews and provide training or development opportunities for team members.

THE CANDIDATE

The successful candidate will be an adaptable and team-oriented individual with a positive, professional attitude, and:

Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field.
• At least 3-5 years of experience in a similar role, preferably in a multinational environment.
• Knowledge of office management systems, procurement processes, and legal compliance.

Skills and Competencies

• Strong organizational and multitasking abilities.
• Excellent negotiation and vendor management skills.
• Proficiency in office software (e.g., MS Office) and familiarity with document management systems.
• Solid understanding of local regulations related to workplace operations.
• Strong communication and interpersonal skills, with fluency in English (other languages are an advantage).

Personal Attributes

• • Proactive, solution-oriented, and detail-focused.
  • High level of integrity and discretion when handling confidential information.
  • Strong leadership qualities, with the ability to manage and motivate a diverse team.
  • Adaptable and resilient in a fast-paced environment.

ATTRACTIVE ASPECTS

• Opportunity to contribute to the development of a major European player in the infrastructure sector. You will play a key role in the smooth operation of the organization, supporting the company’s mission to provide outstanding services and enhance operational effectiveness across Romania.
• The role encourages independence and resourcefulness, allowing you to demonstrate problem-solving skills and take charge of operational improvements. For candidates who enjoy autonomy and making decisions, this role offers a sense of ownership and freedom in managing the office environment.
• Modern office located in a central area of Bucharest.

APPLICATION PROCESS

If you meet the above criteria and are excited to contribute to a growing company, we encourage you to APPLY with your updated CV in English language.

If, this opportunity does not interest you, but you would like to recommend a member of your professional network who might have the right profile and a potential interest in pursuing it, please don’t hesitate to forward them this ad or directly send us their coordinates.

Please consider that only the suitable candidates will be contacted for interview, but we appreciate everyone’s interest in our projects and would like to keep in touch for future projects.

Pendl & Piswanger offers HR and management advisory services in the last 40 years in CEE. As members of InterSearch, a worldwide executive search firm with more than 100 offices in 50 countries, we are amongst the top search firms globally and operate across all major industry sectors. We are experienced, innovative, and totally committed to our clients who gain competitive advantage by hiring great people. For more information, please visit www.ro.intersearch.org.

 

Apply here!